Head of Back Office

Job description

Our company is seeking to recruit a Head of Back Office to join our team in Limassol.

Job Duties

• Assisting with the maintenance and updating of the Client account opening procedures.
• Assisting with the conduct of the due diligence procedures during the account opening stage (“Know-Your-Client” – KYC - procedures), checking required documents, running the Lexis Nexis and Sum Sub system.
• Implementing the Client classification procedure as per the provisions of the Law.
• Managing the account opening procedure of registering new clients (Live and demo)- sending all necessary forms for account opening process (if needed), informing clients for missing documentation.
• Implementing the Appropriateness Test and determining the assessment of the expertise, experience and knowledge of the Client.
• Following the approval of a Client account and for the duration of the account operation, monitoring Clients regarding suspicious transactions, whereas these do not match with their investment profile and notify the MLCO.
• Assisting the MLCO with the maintenance and update of the Client account opening procedures checking Client relationship inter se, if any.
• Preparing withdrawal requests and coordinating the process with the relevant departments.
• Implement of the Company’s policies and regulations in the Department’s operations.
• Being responsible for the overall performance of the Company’s Back Office Support.
• Verifying the source of funds for deposits. Upon receiving notification of a deposit, Back Office shall verify that all information is consistent, by checking if the client has sent funds using bank details and/ or scanned credit card copies from his account and that all details given are consistent.
• Undertaking the necessary actions in relation to Client funds’ withdrawal requests, as applicable: record keeping and documentation filing in the back-office system and/or hard copy format, as applicable, of Client Agreements and all the relevant documentation (“Know-Your-Client” – KYC - procedure documents).
• Call and Email Monitoring as per requirements set by compliance department.
• Assist in the training of relevant staff to ensure continuing competence in accordance with the CySEC regulations.
• Completing monthly and ad-hoc regulatory reporting and non-reporting tasks.
• Any other duties that are requested and relevant to the role.

Job Requirements

• University degree in finance, law, business, or a related field.
• Professional experience of 1-2 years.
• Holder of a CySEC Advanced Certificate (will be considered as advantage).
• Excellent verbal and written communication skills in English.
• Ability to prioritise, work under pressure and within tight deadlines.
• Ability to work to a high degree of accuracy.
• Ability to evaluate issues from a regulatory perspective with a practical, business- orientated, common sense approach to complex problem solving.

Job Benefits

• Competitive salary including a 13th salary
• Medical insurance after probation period
• Regular team building events
• Exciting and engaging work environment
• Personal development opportunities
• 23 days annual leave