About the company
Family Office Administrator (VAC-A21171S)
limassolPermanent
877 days ago Recruiting Agent Expired
Job description
We are looking for an experienced Family Office Administrator for an investment holding company in Limassol.
Job Duties
- Maintaining the calendar of the investment department of the Family Office: tracking events from banks, funds and advisors dedicated to market analysis and portfolio results,
- Registration for participation in conferences and events of partners relevant employees of the investment unit of the Family Office
- Appointment, coordination and technical support of joint calls with external managers, funds and advisors
- Logistics of regular trips to Cyprus, trips to conferences and meetings of LP funds and with the funds themselves: tickets, taxis, hotels
- Assistance in resolving issues on provisions, flight passes, visas and permits for business trips
- Processing correspondence with external managers and funds (stocks, hedge funds, private equity funds) and resolving administrative issues with them
- Assistance with the preparation of primary documentation necessary for investing in hedge funds, private equity funds, equity funds, active discretionary strategies. Preparation for signing, scanning.
- Working with a selection of corporate documents for investments, auditors, etc., scanning.
- Tracking the relevance of corporate, tax and AML/KYC information provided to banks, funds and managers; updating relevant questionnaires and documents if necessary.
- Monitoring of compliance of contractual documentation with the terms of validity and availability of relevant corporate decisions/resolutions.
- Maintaining an archive of relevant legal and investment documentation
- Calendar tracking of payment schedules to investment service providers.
- Initiation of payment instruction (administrative) in the system.
Job Requirements
- Work experience as an administrative assistant for at least 5 years
- Understanding the basics of corporate documentation and administrative law
- Attentiveness, professionalism, organization
- Fluency in PC, including advanced skills in working with Outlook, Word, Excel, Powerpoint, Adobe Acrobat
- Skills to quickly search for relevant information on the Internet
- Ability to learn independently
- Skills and experience in the operational solution of non-standard problems in a limited time
- High typing speed
- Fluency in Russian
- Fluency in English (min to C1 level)
- Competent oral and written speech, business correspondence skills, business communication (in Russian and English)
- Higher education
- Salary based on experience and qualification.
TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Family Office Administrator - VAC-A21171S. We look forward to hearing from you!