Corporate Services Officer at the Australian High Commission

Job description

The Corporate Services Officer is part of a small team that pursues Australia’s objectives in Cyprus. Under direction, this position performs a range of corporate enabling duties that contribute to the efficient functioning of the Australian High Commission in Nicosia. This position provides support in the key areas of finance, general administration, property and fleet management.

Job Duties

• With direction, provide financial support and processing, including purchase of goods and services and providing back-up support to VAT officer.
• Provide administrative support, including completing errands outside of the High Commission, engaging with suppliers and assisting with contracts
• Prepare and respond to routine correspondence
• Manage the delivery and dispatch of diplomatic mail.
• Coordinate and manage post property, including arranging visits, contractors to fix minor property repairs and obtaining relevant approvals.
• Provision of fleet management, including maintenance, presentation, and administration of official vehicles
• Create and maintain filing and record keeping procedures, including electronic records
• Provide backup support for other roles during periods of absence
• Assisting with other functions and activities as required by the High Commissioner, Deputy Head of Mission or Office Manager

Job Requirements

APPLICATIONS ONLY THROUGH APPLICATION LINK UNTIL 02/01/2023.

• Previous experience in administration, clerical work or related fields
  
• Proficiency in Microsoft Office software applications and SAP (or other financial packages) platforms.
• Sound organisational and self-management skills, and the ability to work flexibly in a small team.
• Excellent written and oral communication skills in English, and Greek. Turkish language skills are highly desirable but not essential.
• Ability to demonstrate reliability, flexibility, adaptability and resourcefulness, whilst working cooperatively within a team in a supportive, mature manner.
• Ability to travel to and work in the AHC’s second office in the area not under the effective control of the Republic of Cyprus should the need arise.
• A valid residence permit/citizenship allowing employment in Cyprus

SELECTION CRITERIA

Please address each of the selection criteria for the role in the spaces provided on the application form. Drawing on your prior experience, please provide examples of where you have demonstrated the required competencies or transferable skills.

The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.

A. Experience working in office administration, including management of correspondence and maintaining records or archives.

B. The ability to work independently, managing competing priorities and organising your own workload.

C. The ability to work effectively with other team members in a busy environment by demonstrating, integrity, flexibility and reliability.

D. Good interpersonal skills, including the ability to build positive relationships and have effective interactions with internal and external stakeholders.

E. IT literacy, including proficiency with Microsoft Outlook, Word and Excel. Proficiency using SAP (or other financial platforms).

Job Benefits

A competitive package including recreation and sick leave is offered to the successful candidate