Office Manager (VAC-A2457)

Job description

A well-established forex company in Limassol is looking for an experienced Office Manager with experience as an office manager in a fast paced environment and booking travel for executives.

Job Duties

Maintain reception area, welcome guests, manage guests/employees access to the office

Manage the office calendar, co-ordinate and schedule appointments/meetings as needed, ensuring all parties are well informed

Manage office supplies (stationary, groceries, equipment, toiletries)

Manage office space planning, including renovations, departmental moves, and layout design

Ensure correct setup and availability of resources in conference rooms

Obtain quotes from suppliers

Organize all necessary travel arrangements for management, employees and or clients (flight bookings, hotel accommodation, transport, visa entries etc)

Manage insurances and required licences (including Fire and First Aid)

Support HR (employee birthdays, company events, employee culture, onboarding)

Monitor budgets (including tracking expenditures and providing reports)

Provide assistance to Executives related to sensitive end complex tasks

Assist with internal projects

Establish a highly organised filing system, correspondence, and other records

Provide on-going and ad-hoc administrative support to office staff as needed

Receive all internal & external mail, sort and distribute to concerned officials accordingly

Distribute professional correspondence and memoranda as assigned and or respond when deemed necessary

Point of contact with the landlord and third-party vendors (managing contracts, invoices etc)

Ensure that overall office management reflects and displays the company’s corporate image & values

Perform a wide variety of responsible and confidential administrative and secretarial duties with diligence and care.

Assist the CEO and management with business and personal related matters

Set up entry/parking cards for employees 

Job Requirements

At least 2 years’ experience in a similar role

Excellent written and verbal communication in English and Greek

Competent organisational and multi-tasking skills

Familiarity with office organisation and optimisation techniques

Fully proficient with MS Office

Display both integrity and professionalism

Accuracy, reliability, and accountability

Ability to be available when there are urgent issues

Commitment to helping people and providing the highest level of support

Working hours:

The working hours 8-9:30 to 17:00 – 18:30 (flexible, 8 hours per day). This is an onsite job.

Job Benefits

The company is offering a salary of 1,800 – 2,000 Euros gross based on skills and experience, medical insurance, provident fund and lunch allowance

TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Office Manager - VAC-A2457. We look forward to hearing from you!