Purchasing & Logistics Officer (VAC-A2488)

Job description

For a big Oil & Energy Company in Larnaca we are looking for a Purchasing & Logistics Officer who will be the essential link between the Technical department and the Finance department. The role is responsible for the technical department’s expenses status monitoring and reporting (in cooperation with the terminal’s Finance Department), for the effective operation of the facility warehouse stores and the correct data inputted to the relevant software, and for the creation and generation of all purchase orders as per the department procedures.  It’s very important for this person to have good organisational and analytical skills – as he will be providing all the back-office work for the technical department to ensure smooth operation. 

Job Duties

• Daily preparation and follow up of Purchase Orders,
• Responsible for the material delivery logistics up until successful delivery on site,
• Management of department’s Invoices and submission to Finance department,
• Create Purchase Orders Receipts, waybills, warranties and follow up request for quotations, according to the engineers’ instructions,
• Responsible for the warehouse management process in the facilities stores, including (but not limited to):
• Creation of new warehouse article codes, and allocation of physical locations for the storage of equipment according to the engineers’ instructions,
• Development and follow up of the warehouse management process through the relevant software,
• Responsible for the annual warehouse external Audit,
• Work with the technical team to develop and maintain lists of critical spares part, by following the warehouse management process,
• Develop and maintain accuracy of spare parts metadata by regularly collecting and inputting the relevant information stored to the maintenance management software,
• Work with the engineers to secure the smooth operation of the Warehouse management procedure.
• Provide on a monthly basis, or otherwise requested, the department’s expense report and forecasting,
• Responsible for the administration of the Supplier & Contractor approval process,
• Responsible for the administration of the Contractor performance evaluation process performed every year,
• Responsible to follow up the renewal process of required contracts,
• Support the Department for following up work orders in the maintenance management system, ensure proper creation, planning, update, closure of work orders and extract KPIs as requested,
• Provide input for improvement suggestions in regards to the department’s budget and forecasting

Job Requirements

• University degree in Business or Purchasing & Logistics Management or relevant field is a plus;
• Proven work experience 1-3 years in same or similar role;
• Proficient computer skills including Microsoft Office Package;
• Good command of the English language and Greek;
• Good organizational, analytical and communication skills, as well as the ability to work within a team.
• Attention to detail;
• Basic Accounting;
• Knowledge of procurement procedures and purchasing standards;
• Drive for Results;

Job Benefits

The company is offering a salary of 1,500 – 1,800 Euros gross based on skills and experience + Competitive Performance Bonus + Travel allowance + Corporate life insurance - 5% employer’s contribution + Medical Insurance + GESY – contribution

Working hours:

The working hours are flexible: starting from 8-9am and ending between 4-5pm depending on the time of arrival, in order for the company to be able to function properly.

There is also the option to work remotely (always in coordination with the department’s manager).

TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Purchasing & Logistics Officer - VAC-A2488. We look forward to hearing from you!