Receptionist and Office Administrator (Law Firm) – Limassol

Job description

Advance Career, on behalf of our client, a Law Firm in Limassol, is seeking to recruit a Receptionist and Office Administrator;

Job Duties

• Greet and welcome guests as soon as they arrive at the office take care of any tea, coffees, water and ensure they are comfortable during their visit
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel, accommodations and/or reservations
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning and faxing
• Liaising with suppliers and ordering office supplies
• Providing general assistance to the lawyers and support staff of the law firm
• Organization, upkeep and maintenance of the Court Diaries
• Organization, upkeep and maintenance of the Conference Room Schedule
• Organization, upkeep and maintenance of the Court Case Files and Corporate Administration Files
• General Secretarial Duties

Job Requirements

• Diploma/ Certificate in Secretarial/ Administration studies will be considered an advantage
• Excellent command of the Greek & English language
• Experience as an Administrative Assistant, Receptionist, Front Office Representative or similar role will be considered an advantage
• Computer literacy with very good working knowledge of Microsoft Office applications
• Professional attitude
• Excellent time management skills

Job Benefits

An attractive remuneration package will be offered to the successful candidate.