About the company

PA / Office Administrator (International Holding) – Paphos

paphos Permanent

28 days ago

Job description

Advance Career, on behalf of our client, an International Holding Company with operations in Real Estate and Investments in Paphos, is seeking to recruit a PA / Office Administrator;

Job Duties

  • Planning the manager’s working day (keeping a calendar, organizing meetings, reminders for different events and activities)
  • Organize trips in Cyprus and abroad (travel, ordering a taxi and hotels, catering, and paperwork)
  • Management of office work of the Director and his family
  • Maintaining communication on assigned tasks
  • Providing the manager with all the necessary information upon request
  • Work with the manager’s documents, in particular with incoming letters and calls
  • Conducting initial negotiations on the tasks set
  • Translation of documents
  • Ensuring that all office administrative functions are coordinated – purchasing office supplies & equipment
  • Prepare regular reports on expenses and office budgets
  • Ensuring cleanliness and readiness in the office premises
  • Monitoring the contacts for maintenance services & utilities authorities
  • Maintain the office condition and arrange necessary repairs
  • Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
  • Maintaining the schedule of office vacations
  • Keeping minutes of the office meetings
  • Handle correspondence – receiving incoming calls and managing outgoing calls
  • Preparation and assistance in organizing and conducting internal and external meetings, negotiations with partners, clients, and other visitors

Job Requirements

  • Degree/Diploma in Office Administration/Business Administration / Secretarial or related Studies
  • Strong command of the Russian and English languages
  • Previous experience in a similar role for at least 3 years
  • Ability to multitask and work under pressure
  • Computer Literate
  • Strong communications/public relations and organizational skills.

Job Benefits

An attractive remuneration package will be offered to the successful candidate.