PA / Office Administrator (International Holding) – Paphos

Job description

Advance Career, on behalf of our client, an International Holding Company with operations in Real Estate and Investments in Paphos, is seeking to recruit a PA / Office Administrator;

Job Duties

• Planning the manager’s working day (keeping a calendar, organizing meetings, reminders for different events and activities)
• Organize trips in Cyprus and abroad (travel, ordering a taxi and hotels, catering, and paperwork)
• Management of office work of the Director and his family
• Maintaining communication on assigned tasks
• Providing the manager with all the necessary information upon request
• Work with the manager’s documents, in particular with incoming letters and calls
• Conducting initial negotiations on the tasks set
• Translation of documents
• Ensuring that all office administrative functions are coordinated – purchasing office supplies & equipment
• Prepare regular reports on expenses and office budgets
• Ensuring cleanliness and readiness in the office premises
• Monitoring the contacts for maintenance services & utilities authorities
• Maintain the office condition and arrange necessary repairs
• Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Maintaining the schedule of office vacations
• Keeping minutes of the office meetings
• Handle correspondence – receiving incoming calls and managing outgoing calls
• Preparation and assistance in organizing and conducting internal and external meetings, negotiations with partners, clients, and other visitors

Job Requirements

• Degree/Diploma in Office Administration/Business Administration / Secretarial or related Studies
• Strong command of the Russian and English languages
• Previous experience in a similar role for at least 3 years
• Ability to multitask and work under pressure
• Computer Literate
• Strong communications/public relations and organizational skills.

Job Benefits

An attractive remuneration package will be offered to the successful candidate.