Business Administrator (VAC-A21000N)

Job description

Our client is a multi-asset multi-horizon quantitative investment firm based in Limassol and they are looking for a Business Administrator to join their team.

Job Duties

• Design, maintenance and development of the process of receiving of electronic and paper documents in to the company and responsible for the smooth running of this process.
• Communication with contractors on contracts and other documents; loading final documents to the file system
• Processing invoices and loading them (including retrospectively) into the file system
• Preparing, filling and maintaining agreements and other documents
• Update systems with information about invoices, contracts and other documents with operational and financial information
• Signing contracts and other documents from all parties involved
• Uploading invoices from other team members, if necessary
• Making changes to company information and related documents
• Completeness of loading invoices, contracts and other documents into the file system
• Timely updating of information about the company and related documents
• Automation of loading invoices from mail using scripting tools MS Office / Teams and / or Python; description of tasks for automating operational processes (including for IT Department)
• Assistance in preparing monthly reports for management
• Assistance in communication with accountants, brokers and auditors
• Help with other financial issues of the group
• Interaction with the office manager on the purchase of tickets and hotel reservations for business tasks of employees
• Organization of regular online and offline meetings within the company; if necessary - organization of large-scale meetings with contractors

Job Requirements

• Experience in a similar role as a business administration of at least 1 year
• Knowledge of the basics of workflow, accounting and financial reporting
• Proficient in MS Office (Word, PowerPoint, Excel)
• Responsible, attentive, watchful, skilled in business communication, respectful to processes and deadlines
• Skilled at business correspondence and building relationships with counterparties
• English Upper-Intermediate or higher
• Fluent Russian is a plus
• Knowledge of data processing languages (SQL, Python) is a plus
• Experience with task and project management systems, CRM is a plus
• Willingness to develop and learn

Job Benefits

• Medical Insurance + Bonus

Working Hours: Standard office hours Monday- Friday

TO APPLY for this job opportunity, send your CV in English please and include the reference: Business Administrator - VAC-A21000N. We look forward to hearing from you!