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Our client is an Administrative Service Provider that renders professional company services for incorporation and administration in Cyprus and other jurisdictions (the customers are mainly from Russia, Ukraine, Kazakhstan, and other CIS countries) and they are looking for a Part-time corporate administrator.
Working with the Company's corporate documents. Preparation of necessary documentation such as acceptances, resignations, instruments and resolutions
Assisting with opening and maintaining bank accounts
Managing client's files, drafting, filing, archiving, labelling and photocopying
Assisting to Compliance officer with review and update of companies profiles
Working with the Registrar of Companies, I.R.D, and filling out relevant forms
Acting as a nominee director/shareholder/secretary or signatory on the bank accounts when (and if) necessary for the Cypriot companies under administration
Organizing work with the other nominees
Liaising with clients over the telephone, via e-mails and etc.
Sorting incoming correspondence and organizing and sending outgoing post
Preparation of documents and forms for Cyprus Company formation and maintenance of statutory records
Organizing and storing paperwork, documents and computer-based information
Composing and typing routine letters, memo, reports, minutes of meetings
Assistance in the filling of annual accounts/audits
Translating prepared material while maintain correct grammar format and content;
Some office manager's duties:
Meeting visitors, placing them in the meeting rooms, serving of tea-coffee-water; Maintaining the Outlook Common Calendar
Travel support for business trips (tickets, hotel booking)
Quality control of office cleaning; Ordering of office supplies
Organization of congratulations of Company's partners and clients on holidays, etc.
Some financial and other duties:
Billing of the clients
Making simple financial tasks including financial accounting, elementary book-keeping support, etc.
Rendering regular help to the financial, marketing and administrative divisions of the company
Prior experience with an administrative services provider is required (more than 3 years)
Fluent Greek and English are required; Russian is considered as a plus
Good knowledge of corporate services procedures (incl. drafting of documents, issuing invoices, preparation of documents related to company's registration and other administrative support)
Proficiency in the use of Microsoft Office (especially Outlook and Excel)
Excellent presentation and communication skills, ability to work with customers and be customer-focused
Ability to meet deadlines and deal with complicated tasks
Organizational skills and ability to multi-task performance and be result-oriented, attention to details;
The citizen of Cyprus or EU national
A competitive salary and bonus system depending on results of the company's operation; salary amount is negotiated with successful candidates during the interview depending on the professional qualities of the applicant
A dynamic and friendly team, democratic environment, and Western-style developed corporate culture but at the same time reporting to the strict and demanding company management.
Working hours: morning preferred but not a must
To apply for this vacancy, please send your CV to firstname.lastname@example.org quoting the above Job title along the VAC number or alternatively call +357 25341383 for more information.