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Position Details
Reference No.
100216
Title
Part-time corporate administrator VAC-17789M
Category
Employment Type
Full Time
Available Positions
1
Location(s):
Nicosia
Posted On:
28/06/2019
Contact Details
Company
StaffMatters Recruitment
Contact Person
Administration Team
Address
4th floor Limassol Roussos Tower, Corner Anexartesias & Kyriakou Matsi
Limassol
Phones
+35725341383
Email
admin@smstaffmatters.com
Job Description

Our client is an Administrative Service Provider that renders professional company services for incorporation and administration in Cyprus and other jurisdictions (the customers are mainly from Russia, Ukraine, Kazakhstan, and other CIS countries) and they are looking for a Part-time corporate administrator.

Responsibilities:

Working with the Company's corporate documents.  Preparation of necessary documentation such as acceptances, resignations, instruments and resolutions

Assisting with opening and maintaining bank accounts

Managing client's files, drafting, filing, archiving, labelling and photocopying

Assisting to Compliance officer with review and update of companies profiles

Working with the Registrar of Companies, I.R.D, and filling out relevant forms

Acting as a nominee director/shareholder/secretary or signatory on the bank accounts when (and if) necessary for the Cypriot companies under administration

Organizing work with the other nominees

Liaising with clients over the telephone, via e-mails and etc.

Sorting incoming correspondence and organizing and sending outgoing post

Preparation of documents and forms for Cyprus Company formation and maintenance of statutory records

Organizing and storing paperwork, documents and computer-based information

Composing and typing routine letters, memo, reports, minutes of meetings

Assistance in the filling of annual accounts/audits

Translating prepared material while maintain correct grammar format and content;

Some office manager's duties:

Meeting visitors, placing them in the meeting rooms, serving of tea-coffee-water; Maintaining the Outlook Common Calendar

Travel support for business trips (tickets, hotel booking)

Quality control of office cleaning; Ordering of office supplies

Organization of congratulations of Company's partners and clients on holidays, etc.

Some financial and other duties:

Billing of the clients

Making simple financial tasks including financial accounting, elementary book-keeping support, etc.

Rendering regular help to the financial, marketing and administrative divisions of the company

Requirements:

Prior experience with an administrative services provider is required (more than 3 years)

Fluent Greek and English are required; Russian is considered as a plus 

Good knowledge of corporate services procedures (incl. drafting of documents, issuing invoices, preparation of documents related to company's registration and other administrative support)

Proficiency in the use of Microsoft Office (especially Outlook and Excel)

Excellent presentation and communication skills, ability to work with customers and be customer-focused

Ability to meet deadlines and deal with complicated tasks

Organizational skills and ability to multi-task performance and be result-oriented, attention to details;

The citizen of Cyprus or EU national

We offer:

A competitive salary and bonus system depending on results of the company's operation; salary amount is negotiated with successful candidates during the interview depending on the professional qualities of the applicant

A dynamic and friendly team, democratic environment, and Western-style developed corporate culture but at the same time reporting to the strict and demanding company management.

Working hours: morning preferred but not a must

Other Requirements

To apply for this vacancy, please send your CV to admin@smstaffmatters.com quoting the above Job title along the VAC number or alternatively call +357 25341383  for more information.