The overall Group is an international group of companies providing corporate services since 2009, having physical presence in 6 countries: Cyprus, UAE, Latvia, Estonia, Ukraine, Russia.
They are looking to hire a qualified Secretary who is fluent in Russian and English for their offices in Nicosia.
The duties of the Secretary include:
Execution of various tasks of the Director (translations, marketing tasks, personal assignments related to work, etc.);
Planning the Director’s working day; it also means notifying the Director in advance of upcoming trips and seminars;
Control and timely submission of applications to another employee for the necessary office supplies, various items for the needs of the office (order of drinking water, tea, coffee, etc. Timely order of cleaning/detergents for the office);
On behalf of the Director – composing business letters, requests, making translations into / from English, into / from Russian, preparing responses to the authors of letters;
Receiving and connecting phone calls to the right Department;
Organizing and conducting telephone conversations of this Director, as well as timely transmission of information in his absence;
Booking flights, hotels, check-in for flights, registration for various seminars and other events;
Meeting visitors and inviting them to the appropriate room;
Preparation of drinks for the head and guests of the company;
Work with correspondence (incoming and outgoing). Registration in the log of incoming / outgoing documents, transfer to the appropriate Department;
Preparing materials for upcoming meetings. Conducting related organizational activities (notification, provision of everything necessary);
Maintaining an archive.
Fluent in Russian and English
University or College Degree
Strong Organizational skills
Computer literate, good capacity of Microsoft Office Applications
Working hours are from 9am -6pm