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Position Details
Reference No.
111437
Title
Russian-speaking Company Administrator VAC-19339N
Employment Type
Full Time
Available Positions
1
Location(s):
Limassol
Posted On:
27/08/2020
Contact Details
Company
StaffMatters Recruitment Specialists
Contact Person
Administration Team
Address
Corner Anexartesias & Kyriakou Matsi Streets, Limassol Roussos Tower, Office 4B, 4th Floor
Limassol
Phones
25341383
Email
admin@smstaffmatters.com
Job Description

For its office in Limassol this international IT Development company is are looking for a Company administrator

Responsibilities

Legal and Secretary: 

Performs all required functions of a Company Secretary. Ensure that all the necessary changes that need to be made with the Registrar of Companies are made in time, and that all forms and Certificates are updated and kept in file

Liaise with the State Authorities (including Registrar of companies, Tax, VAT department etc) including communication, preparation and submission of application forms for Authorities

Prepare notice, agendas, draft minutes and other documents required for Board meetings

Prepare, execute and process documents such as board resolutions, minutes, agreements, power of attorney and other

Maintain registers of the companies as required under the provisions of the Companies Law and update records in all databases including EBOS, Knowledge Database, DataRoom and other

Liaise with local and foreign banks for opening, operating and closing of bank accounts; keep register of all provided to the banks forms

Participation in the opening, restructuring, liquidation of legal entities

Prepare POA's, registers, letters in Greek and English and Russian

Participate in KYC procedures for the companies

Preparation and organization of signing documents, extension and termination of the agreements

Managing all the documents flow related to operational activities of Embria companies including maintaining document management systems EBOS, Knowledge Database, DataRoom and other.Keeping records of all the documents according Companies policies

Participation in preparation of drafts and final versions of standard contracts

Managing English-Greek-Russian translation of corporate or other documents upon request

Organize all correspondence of the department

Performing other administrative duties on request

Assist with the day-to-day corporate routine of Corporate Legal division

Communication with notaries, couriers, and other services providers. Submitting PO for services in financial system (1C)

Audit:

Working with audit requests in permanent cooperation with Financial department

Regular (monthly) reconciliations of the documents with Financial department

Participation in the collection of documents for audits

Monthly reconciliation with accounting data and updating of all existing agreements

Project work: 

Participation in various projects of the company

Back-up: 

Office manager back-up in case of her absence (formation of orders for the office, communication with landlords, ordering food)

Accountant back-up (participation in the standard operations entry into the program)

Requirements

At least 2 years of experience within a corporate administration and corporate secretary

University degree

Fluency in Russian, English and Greek 

Open minded, flexible and dynamic 

Cypriot citizen

The working hours are 10.00 - 19.00 (to be discussed)