Executive Personal Assistant to Cheif Operations Officer

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Position Details
Reference No.
43743
Title
Executive Personal Assistant to Cheif Operations Officer
Employment Type
Full Time
Available Positions
1
Location(s):
Nicosia
Posted On:
21/07/2017
Contact Details
Company
Aspen Management Services Ltd
Contact Person
Marina Zevedeou
Address
77 Limassol Avenue
2121

Nicosia
Phones
22418888
Fax
22418890
Email
marina.zevedeou@aspentrust.com
Job Description

Overview

The successful candidate will support the Chief Operations Officer by providing executive personal assistance and secretarial support.

The position entails liaising with the heads of all departments, coordinating team members, diary and agenda management, internal and external correspondence, and managing projects.

 Key areas of Responsibility:

·               Management of COO’s calendar – scheduling meetings, coordination and handling of conflicting appointments, keeping calendar updated

·               Handling of incoming mail, telephone calls, conference calls, meetings with external parties

·               Administrative support to COO and the team

·               Control of confidential data

·               Arranging COO’s trips, contacting travel agents, booking flights/hotels, arranging meetings program of the trip etc.

·               Handling COO’s timesheet, personal finances, personal arrangements, etc.

·               Assisting the COO with clients work.

·               Acting as a link between departments and update COO on any developments. 

·               Make sure that normal office procedures are maintained during COO’s absence.

Required Qualifications

Education/Experience:

·               Diploma/Degree in Secretarial Studies or Office Administration

·               At least 5 years experience in a similar position

·               Strong working knowledge of MS Office Applications including strong Excel, Word and

Power Point skills.

 Required Skills, Knowledge and Characteristics:

 ·               Fluency in the English and Greek language.

·               Fluency in Russian will be considered an advantage

·               Well-developed personal assistant and secretarial skills.

·               Knowledge of Accounting will be considered an advantage. 

·               Have the ability to take initiative.

·               Be a good team player.

·               The ability to communicate with individuals at all levels and of all cultures.

·               Have strong organisational, administration and time management skills.

·               Have the confidence to liaise with clients and associates.

·               Have the ability to work under pressure

·               IT literate

Remuneration Package:       

·                     Thirteenth Salary (Entitlement of the thirteen salary is AFTER the probation period)

·                     Medical Insurance with Universal Life

(Entitlement to these schemes is AFTER the probation period)