About the company

Receptionist and Office Administrator (Law Firm) – Limassol

limassol Permanent

53 days ago

Job description

Advance Career, on behalf of our client, a Law Firm in Limassol, is seeking to recruit a Receptionist and Office Administrator;

Job Duties

  • Greet and welcome guests as soon as they arrive at the office take care of any tea, coffees, water and ensure they are comfortable during their visit
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel, accommodations and/or reservations
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning and faxing
  • Liaising with suppliers and ordering office supplies
  • Providing general assistance to the lawyers and support staff of the law firm
  • Organization, upkeep and maintenance of the Court Diaries
  • Organization, upkeep and maintenance of the Conference Room Schedule
  • Organization, upkeep and maintenance of the Court Case Files and Corporate Administration Files
  • General Secretarial Duties

Job Requirements

  • Diploma/ Certificate in Secretarial/ Administration studies will be considered an advantage
  • Excellent command of the Greek & English language
  • Experience as an Administrative Assistant, Receptionist, Front Office Representative or similar role will be considered an advantage
  • Computer literacy with very good working knowledge of Microsoft Office applications
  • Professional attitude
  • Excellent time management skills

Job Benefits

An attractive remuneration package will be offered to the successful candidate.